Searching Records

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Frontis search capabilities.png

Most often users will want to search through records, and look for a particular person, place or other specific item. There are a number of ways in which searching can be done.

Quick search

The easiest and most obvious way of searching is to use the Quick Search facility. This is available from all screens and is situated in the top left corner of the screen. Quick search will search the details of Classes, Records and Components. That is to say that it searches the meta-data, but not the actual contents of records. The contents of datasets can be searched using the Dataset search tab.

The results of a search are shown in the example below. they are grouped by result type, that is all record classifications which match are listed together, then the records, then the different type of record components. Each result shows the title of the item and the item context in terms of its place within the classification scheme. Depending on the type of item, other information may be presented, such as description, date created or author.

Quick search results.png

Dataset search

Dataset search.png

One of the possible components of a record is the Dataset. A dataset consists of a series of entries, all of which have a number of values, or fields. An example is the transcription of a Birth Register where each entry will have values for Surname, First names, Parents names, Date of Birth, Place of Birth, as well as many others. This dataset can be represented as a table with the entries in the rows and the fields in the columns.

When datasets from databases or spreadsheets are imported into Frontis, each of the fields is given a classification, as to what type of field each column is. This is irrespective of the name of the field. In our Birth Register example, there may be several fields entitled Surname, Fathers Surname, Mothers Surname, God-parent Surname, Priest Surname. Now even though each field has a different title, each is a surname, so must be labelled as such so that when searches are done for a surname each of these fields are searched, but fields giving location information (Place of Birth) , are not. This will enable searches to be performed with a reasonable degree of intelligence, since only relevant matches will be returned. A problem with many current searching mechanisms is that very many irrelevant searches are returned.

Example of dataset field classifications.png

To perform dataset search you have to choose the field classification to be searched, this will depend on the content of the data within your installation of Frontis, but an example is given on the left. As you can see, the field classifications are grouped so that all Name types appear together, as do Dates, Locations, and Organisations etc.